Tuesday, June 9, 2009

Legal Documents For New Employees

So you’ve made the decision to take on a new employee. You put word out there, conducted your interviews, and narrowed it down to one. Now what?

Here is some info on what you need to do to properly and legally hire a new employee.

W-4 Form
Have your employee complete this form. It is a federal form that collects pertinent information and determines how much withholding should be taken from each paycheck.

I-9 Form
Another federal form that verifies the employee is legally allowed to work in the States. You will need to make a copy of a valid ID and attach. You must keep this on file and available for any government agency to verify.

New Hire Reporting
Each state has its own policies on how this should be done. Wisconsin has a website for employers to submit new employee information. They request a copy of the W-4 form as well. Also note the time frame in which this should be done.

As far as getting your new employee up and running, you only have to complete these three items. The next step you will want to take care of is setting up a payroll system. Look for instructions on that in a future post.

3 comments:

Neil said...

nice work, these are so easily missed.

Timothy Gill said...

Thanks for reading, Neil!

Jay said...

Great job. You have covered everything i can think of. I didn't see you list a "W-9" anywhere though? This is a very useful blog, I will recommend it to others.http://edisonaccounting.com